Systems We've Built

Every project started as someone's problem, not a pitch.

These aren't client case studies with a name attached to them. They're automation systems we built ourselves, from problems we saw or heard about directly: a lawyer buried in unqualified leads, a real estate agent stuck editing property videos, workflows we needed for our own operation. Each card below shows the problem, the system we built, and what it actually does.

How to Read This

Pain point. System. What it does.

Every project below follows the same structure: the problem we saw, the system we built to solve it, and what that system actually does once it's running.

ASTRA-11 Dashboard

Pain Point

Client details, project status, invoices, and account logins are spread across separate tools, so no one place shows how the business is doing.

System

A private control center that brings clients, projects, quotes and invoices, and subscriptions together, connected to QuickBooks and 1Password.

What It Does

One screen for the state of the whole business, with an AI assistant that answers from the live data and asks before it changes anything.

Lead Qualifier

Pain Point

Law firms, real estate teams, and small businesses lose hours triaging inbound leads by hand, reading intake forms one at a time and guessing which ones are worth a callback.

System

An AI intake agent that reads the information a prospect submits, asks a clarifying question where the submission is incomplete, and scores the lead against criteria the business sets.

What It Does

The agent qualifies each lead as it arrives, tags it ready, borderline, or not a fit, and hands the team a structured summary instead of a raw form submission.

Quote & Invoice Generator

Pain Point

Putting together a quote or invoice for every new request means re-typing the same line items, pricing, and terms by hand, and one wrong number holds up payment.

System

A workflow that takes the job details someone enters into a form and turns them into a formatted quote or invoice automatically.

What It Does

Fill in the line items once. The workflow builds the document, applies the right pricing and terms, and sends it straight to the client.

Real Estate Video Generator

Pain Point

Listing agents either pay for a video crew on every property or skip video entirely, because coordinating a shoot for each new listing costs more time and money than most listings justify.

System

A workflow that takes the property details and photos an agent already has and assembles them into a structured walkthrough video, no camera crew or editor required.

What It Does

The agent fills in the property details and uploads photos once. The workflow paces the shots, adds the property information, and returns a finished video ready to download.

Script Generator

Pain Point

Producing a script for TV, radio, and social media means writing the same story three separate times, in whatever format each platform expects, sometimes in two languages.

System

A generator that takes one brief and produces scripts formatted for TV, radio, or social media, in English or Spanish.

What It Does

Enter the topic once and choose the formats needed. The workflow returns one script per format, ready to record or post.

LinkedIn Post Generator

Pain Point

Posting on LinkedIn every week takes research, writing, and finding or making an image, on top of whatever else is already on the schedule.

System

A pipeline that drafts an article and a header image for a topic someone selects, then holds it for review before anything goes out.

What It Does

Pick a topic and review the draft. Once approved, the workflow publishes the post to LinkedIn directly, no manual copy-pasting.

Consultation Booking System

Pain Point

Scheduling client consultation calls by hand meant email back-and-forth, double-booking risk, and no-shows from calls nobody remembered to confirm.

System

A self-serve booking system on n8n and Google Calendar that locks each slot the instant it's picked, so two people can never grab the same time.

What It Does

Clients book an open slot, get an instant confirmation and a 24-hour reminder, and can cancel or reschedule themselves, no back-and-forth required.

Have a Similar Problem?

If one of these looks like your problem, let's talk about building yours.

Every system on this page started the same way this conversation would: a specific process that was costing time or money. Tell us what's slow, manual, or inconsistent in your operation, and we'll tell you honestly whether an automated system is the right fix.

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